SUMMARY:
GovCon365 AwardTrack, developed by XTIVIA, unifies the fragmented federal contract lifecycle by leveraging the Microsoft Dynamics 365 platform to streamline operations from initial opportunity capture through final contract delivery, effectively eliminating data silos.
- Accelerated Capture: Capture teams utilize intelligent sourcing from data feeds like GovWin and SAM.gov alongside real-time Kanban boards to manage the pipeline and visualize bid stages without manual data entry.
- Seamless Transition: The system bridges the gap between sales and operations by converting won opportunities into formal contract records with a single click, ensuring the accurate transfer of solicitation details and financial structures.
- Robust Compliance: Contract managers maintain strict oversight through automated deliverable alerts and resource capacity planning tools that align staff certifications with specific contract schedules to mitigate risk.
Adopting this integrated platform empowers GovCon firms to replace fragile spreadsheets with strategic, data-driven decision-making capabilities that drive profitable growth and ensure security compliance.
Table of contents
In the world of Government Contracting (GovCon), efficiency is the ultimate competitive advantage. Yet, far too many firms operate in silos: Business Development uses one system, Capture maintains binders, Contracts manages compliance on shared drives, and Finance relies on a collection of fragile spreadsheets. This fragmentation creates risk, slows down cash flow, and costs you valuable bidding time.
The solution isn’t just another CRM; it’s a purpose-built platform designed for the unique workflow of federal contractors. GovCon365 AwardTrack, developed by XTIVIA and powered by Microsoft Dynamics 365, unifies your entire business from the moment an opportunity is identified to the successful closeout of the contract.
Phase 1: Accelerated Capture and Opportunity Management
Your capture team needs speed and clarity. AwardTrack provides a central hub for all pursuit activities.
- Flexible Methodology: Whether your team adheres to the Shipley Associates methodology, a Six-Step process, or an Agile approach, AwardTrack is configurable to your specific workflow.
- Real-Time Pipeline Visibility: Opportunity managers gain immediate insight into the entire pipeline. Utilizing drag-and-drop Kanban boards, you can visually track every bid stage, from qualification to final submission. This real-time view ensures resources are optimally allocated and no critical deadline is missed.
- Intelligent Sourcing: Integrated connections with platforms like GovWin, GovTribe, and SAM.gov automatically pull Task Order and opportunity data directly into your CRM. This automation dramatically cuts down on manual data entry and ensures your team is pursuing accurate, timely leads.
Phase 2: The Seamless “Win-to-Contract” Leap
The transition from a won proposal to an active, billable contract is often a point of friction and compliance risk. AwardTrack eliminates this bottleneck.
- One-Click Conversion: When the “Win” button is clicked, AwardTrack performs a one-click conversion of the opportunity record into a formal Contract record. All key data—solicitation details, scope, agency contact, and financials—are instantly and securely transferred.
- Financial Integrity: AwardTrack is engineered to handle the complexities of government pricing by managing key contract financial structures. It tracks pricing structures, delivery schedules, and funding types, setting the stage for accurate invoicing and revenue recognition.
Phase 3: Robust Contract Management and Delivery
Winning the contract is only half the battle; compliant execution is what builds your reputation. AwardTrack transforms contract oversight from a reactive process into a proactive one.
- Compliance Control: Easily manage and track all active contracts and subcontracts. This includes tracking key dates, option periods, period of performance (PoP) boundaries, and critical compliance requirements.
- Automated Alerts: Never miss a compliance deadline or deliverable. The system provides automated reminders and deliverable alerts, mitigating the risk of penalties and ensuring you stay in good standing with the contracting agency.
- Resource Alignment: Using integrated tools, leaders can perform capacity planning using Gantt-style charts to align the right staff (and their certifications) to the contract schedule, ensuring optimal resource utilization and on-time performance.
The Strategic Advantage: Data-Driven Decisions
By unifying the entire lifecycle on the secure Microsoft Dynamics 365 and Power Platform foundation, AwardTrack turns your data into strategic insights. You get:
- Real-Time Reporting: Leaders gain access to pre-built, drill-down Power BI dashboards on metrics that matter: win rate by agency, backlog value, revenue, and contract profitability.
- Security and Compliance: Deploy the solution in the Commercial Cloud, GCC, or GCC High to meet stringent federal security standards, including FedRAMP and DoD requirements.
Stop operating in the chaos of disconnected systems. GovCon365 AwardTrack is the comprehensive platform that empowers you to bid smarter, execute compliantly, and grow profitably in the federal market.